When you want to throw a great outdoor event, plan an outdoor movie night! Know that this event is no small feat and requires planning and coordination for you and your guests. Use these tips to throw a successful outdoor movie night filled with snacks, cinema, and fun!
Plan for Guests To Arrive Before Sunset
Ask guests to arrive before the sun sets and the sky darkens for a perfect flick night. This will give people plenty of time to get situated for their cinematic night. Movie theaters play commercials and trailers before the movie to market various content and give people time to buy snacks, use the restroom, and get comfortable. You can add a waiting period to your movie night to ensure everything and everyone is ready for the movie.
When you rent services from Party Pros, you can coordinate with our party event planners before and during the movie night. Review your checklist for the night, and ensure you have what you need for a smooth outdoor event.
The Two Most Important Rules for a Checklist
You’ll need to include two things on your checklist for an outdoor event: a plan for rain and licensing. Include a rain date and location for the event in case a sudden storm foils your plans. Make sure you set days before and after the initial date in case you need to reschedule, and consider a location that won’t be affected by the rain.
You’ll need a special license in order to run the movie in a public setting. Possibly, you might also need a permit to host your outdoor event in a public space. Fortunately, Party Pros East Coast has you covered; we’ll walk you through the process of acquiring this licensing. We’ll also supply the sound system and player, screen, and electricity if needed—you just need to bring the movie and the audience!
Include Activities Before the Movie
One of the best parts of an outdoor movie night is the chance to move around before the movie and socialize. Provide guests with activities to do before showing the movie. Use games and inflatables from Party Pros East Coast to make guests happy at your event.
Rent a bounce house for kids, and provide lawn games, like cornhole, for adults. Our attendees can help you organize the equipment to ensure your guests have the best experience. Additionally, they’ll help you break down and put away the entertainment after the event concludes. Your movie is the main event, but extra activities allow your guests to socialize before settling down for a few hours during the showing.
Provide Different Seating Options
Comfort and seating options are two of the most important parts of an outdoor event. Make guests comfortable with seating to throw a successful outdoor movie night. Numerous seating options will make guests sigh in relief as they kick back for the film, such as bean bags, foldable chairs, and portable recliners.
FUN ALL AROUND!
At Party Pros East Coast, we can provide you with whatever you need for your event, including FUN FOODS! What fun is a movie night without popcorn? We strive to give you as much assistance as you need during your event, so we have you covered when you need help providing concessions for your guests.
Get help from a few friends or family members to pass around snacks and beverages so that guests won’t need to get up during the movie for a refill. You want to make everyone feel like they have everything they need in order for the event to be a success.
Outdoor movie nights are joyous occasions for all. Throw the best event possible under the stars, and rest easy knowing that Party Pros East Coast will take care of your event needs.
