Corporate Events Planning Checklist
The best corporate events planning checklist divides logistics, catering, and entertainment. This helps you stay organized and ensures that you have thought of all aspects with your event vendors, too. Logistics involve everything that is not food, beverages, and activities. If you decide to plan your company’s next event, it may help to use this checklist for preliminary planning before contacting a professional corporate party planner. As a corporate event planner, Party Pros East Coast can help you with your event planning needs to save you time, money, and stress.
Corporate Events
Let’s define what corporate events are for this checklist. Staff appreciation events and professional development gatherings are a staple in almost every industry all over the country. Corporate picnics are also very popular during this time of year and can mix indoor and outdoor event planning needs. When we’re talking about corporate events though, these can also be company-wide training events or trade conferences for potential clients, too.
Planning Corporate Event Basics
– Pick the date. Check for any major calendar conflicts with holidays or local events.
– Decide on a basic theme and the best location to hold the event.
– Choose the level of refreshments you’re going to need from a caterer.
– Set parameters for the total possible number of guests you will invite.
Fun Corporate Picnic Themes
Party Pros East Coast has experience with memorable corporate event themes. If you’re not sure about your company’s demographics, it’s always a good idea to pick ideas that have a standing history of success. Holiday parties are easy to imagine, but if you’re seeking something different for your employees to enjoy, consider a beach theme or a roaring 20s night. You can host a live game show evening or casino night for a more intricate theme or keep it simple with a casual movie night. The key is to be clear with your theme to create consistency and encourage many people to attend.
Planning Corporate Event Catering
– Match the menu food offerings to the theme as best possible.
– Ensure beverages are appropriate for the weather at the time of the event.
– Establish a generous headcount for vendors to avoid running out of big items.
– Add a fun “wow” factor to your catering offering or refreshments.
Keeping Corporate Events Fun
Let’s be a bit honest, most people think of company events as obligatory outings. Make your Corporate Events a blast for all of your co-workers! There’s a big difference between fun in moderation to maintain professionalism among peers and a boring event. Don’t be afraid to add photo booths, inflatables, ice cream, carnival foods, and anything that glows for fun at your corporate event.
Planning Corporate Event Activities
– Consider adding games to keep people busy, like mini golf or games of chance.
– Look at your budget and consider technological trends like virtual reality games.
– Don’t be afraid to have multiple activities happening if it fits the theme.
– Be open to quiet activities for more introverted demographics with craft stations.
– Consider decorations that double as activities like photo booth stations and wall games.
– Childhood throwback games are a great way to get guests to bond.
Corporate Event Planner – King of Prussia PA
If all of this feels a bit daunting, Party Pros East Coast is happy to take your ideas and turn them into a corporate event success! As a corporate party planner in the King of Prussia area of Pennsylvania, we understand that logistics like renting out equipment and securing vendors does not sound fun for everyone. Professional event planning takes all of the headaches out of party planning so you can have fun and focus on what you do best.
Party Pros East Coast in King of Prussia, PA
Party Pros East Coast is a professional party and event planning company in Bridgeport, PA, serving the King of Prussia, PA area. For all of your corporate event planning needs, contact us at 844-PartyHQ / 844-727-8947. Get more corporate event planning ideas on our website: https://partyproseastcoast.com
