Party Pros event planning guide

College Event Entertainment in Pennsylvania

A campus event works when students can see what is happening, join without a long explanation, and find an activity that suits them. Party Pros helps college event teams choose entertainment and plan the setup around the campus.

Plan your event

Start with the purpose of the event

Orientation calls for easy introductions. Homecoming brings together students, alumni, and visiting families. A late-night program needs activities that hold attention over several hours, while a finals-week break should be easy to join and leave between study sessions.

Decide who you want to reach and when they can realistically attend. A compact, well-timed program can serve students better than a large event scheduled against classes, exams, or another campus activity.

Match the entertainment to the audience

Social and competitive: arcade games, interactive challenges, and table games give students a reason to gather.
Creative: craft and keepsake stations offer a more relaxed way to participate.
Photos and memories: a photo experience can support a reunion, alumni gathering, or family weekend.
Evening programs: consider glow activities or a movie event when the venue, lighting, power, and schedule allow.

Compare actual options in the Party Pros catalog. Build around a few relevant activities and confirm the final mix with your event contact.

Work with the campus team before booking

Facilities and access

Confirm the reserved room or outdoor area, loading route, doors, elevators, surface, power locations, and allowed setup hours.

Student affairs and programming

Agree on the audience, format, budget, check-in process, communication plan, and any campus activity policies.

Event operations

Assign a campus contact for the day and confirm the rental crew’s responsibilities, volunteer roles, and how announcements or program changes will be handled.

Weather and accessibility

Plan an approved indoor alternative when needed. Keep circulation routes usable and provide different ways to participate, including a quieter area where practical.

The college controls its facilities, accommodation, food arrangements, and campus permissions. Coordinate these with the appropriate campus departments; Party Pros’ rental quote should identify the entertainment and services it will provide.

Give the event a clear beginning and ending

Open with activities that arriving students can recognize immediately. Place louder or more active attractions away from quieter stations and conversation areas. Schedule announcements where they do not interrupt every activity, and communicate the final activity time before breakdown begins.

Promote the experience students will actually find: name the activities, show relevant pictures, and state the location, hours, and participation details. Campus organizations can help reach the groups most likely to attend.

Use a guide that matches your campus calendar

For a quote, include the campus address, date, venue, expected attendance, age range, program hours, access notes, and the rentals you are considering.