100–200 Guests
Allocations
Rentals 35% · Activities 25% · A/V & Power 15% · Décor 10% · Contingency 15%
What fits
Tents/tables/chairs, PA + mic, giant games, 9 Square, sports station, 360 booth.
Philadelphia • Bucks • Montgomery • Main Line
Corporate Summer Picnic: Budget, Timeline & Rain Plan (Philadelphia)
Prime dates book quickly (May–September). This guide shows what Philly teams actually reserve—and how Party Pros East Coast delivers a fully staffed, weather‑ready picnic that employees remember.
What Philadelphia Teams Actually Book
Picnic Essentials
- Shade & seating: tents, tables, chairs sized to headcount & site. See Catalog.
- Sound & MC: compact PA + wireless mic for awards & announcements.
- Power plan: circuit mapping or quiet inverter generators with cable ramps.
- Photo moment: 360 or Open‑Air Photo Booth for team shots.
We deliver, build, operate, and strike—fully staffed by default for safety and flow.
Most‑Booked Activities
- Giant lawn games (Connect Four, Jenga, cornhole, ladder toss).
- 9 Square in the Air (regular or Glow).
- Arcade & VR corner for shade breaks & bragging rights.
- 3‑game sports station (football toss, basketball, soccer target).
- 360 Photo Booth for share‑worthy clips.
Want a team challenge? Add an emcee, scoreboard loop, and prize desk.
LED Video Wall
Daylight‑ready with crisp motion for awards, hype videos, and live feeds under ambient light.
Inflatable Screen
After‑dark favorite for movies, sizzle reels, or family night vibes once the sun is down.
Classic Picnic Essentials
- Tents, tables & chairs
- PA + wireless mic
- Giant games bundle
- Power plan + ramps
Family‑Friendly Upgrade
- 9 Square (regular or Glow)
- 3‑game sports station
- 360 or Open‑Air Photo Booth
- Arcade/VR shade station
Team‑Building Upgrade
- Relay kits + scoreboard loop
- Emcee & prize desk
- Challenges for departments
- Simple awards moment
Budget Builder (Starting Points)
We don’t post fixed prices because availability, distance, staffing, and run time change weekly. Use these starting allocations to plan—your quote is custom to date, site, and headcount.
200–350 Guests
Allocations
Rentals 32% · Activities 28% · A/V & Power 15% · Décor 10% · Contingency 15%
What fits
Add Arcade/VR shade station, second game lane, expanded seating, LED awards loop.
350–600 Guests
Allocations
Rentals 30% · Activities 30% · A/V & Power 18% · Décor 7% · Contingency 15%
What fits
Multiple zones + emcee, sponsor/department booths, extra generators, VR challenge.
| Headcount | Suggested Allocations | Typical Inclusions |
|---|---|---|
| 100–200 | Rentals 35% · Activities 25% · A/V & Power 15% · Décor 10% · Contingency 15% | Tents/tables/chairs, PA + wireless mic, giant games, 9 Square, sports station, 360 booth. |
| 200–350 | Rentals 32% · Activities 28% · A/V & Power 15% · Décor 10% · Contingency 15% | Arcade/VR shade station, second game lane, expanded seating, LED awards loop. |
| 350–600 | Rentals 30% · Activities 30% · A/V & Power 18% · Décor 7% · Contingency 15% | Multi‑zone layout + emcee, sponsor/department booths, extra generators, VR challenge. |
Power & Safety
We map circuits or bring quiet inverter generators, cable ramps, and GFCI protection for a clean, compliant setup.
Recognition & Awards
Pair an emcee with a scoreboard loop and a prize desk for quick wins and team spirit.
9 Square in the Air
Fast rotations and high energy—great for departments to mix and mingle.
Philadelphia Picnic Timeline (Fast‑Track)
6–8 Weeks Out
- Pick date & site; confirm outdoor power & restrooms.
- Reserve core rentals: tents/tables/chairs, PA, generators.
- Lock activities: giant games, 9 Square, sports station, Arcade/VR.
3–4 Weeks Out
- Finalize headcount & layout; send COI requirements to our team.
- Choose photo option (360 or open‑air) and awards moment.
- Confirm emcee, playlists, and prize desk plan.
Event Week
- Weather check & rain‑plan call (see below).
- Send arrival map & cell list; mark power drops & egress lanes.
- Staggered load‑in, safety walk, sound check.
Rain Plan (Go/No‑Go Without Stress)
What We Prep
- Hold time windows for indoor backup or tented shift.
- Weather thresholds (wind/gust, lightning) & safe pause protocols.
- Ground protection & cable ramps; GFCI power distribution.
48–24–6 Hour Calls
- 48h: Track forecast; confirm A/B layout.
- 24h: Final call on tenting or indoor move.
- 6h: Go/hold check; lightning protocol if needed.
We’re fully staffed—our crew handles build, operations, and strike so your team can focus on hospitality.
FAQ
Do you post a price list?
No—pricing varies by date, distance, staffing, and run time. Tell us your headcount and site; we’ll send an exact quote with A/B weather options.
Can you provide tents, tables & chairs?
Yes. We right‑size shade and seating for your site and headcount, then integrate power, A/V, and games into one plan.
Can volunteers run the games?
For safety and flow, we’re fully staffed by default. Your team can focus on welcomes, awards, and hospitality.
Philadelphia permits & insurance?
We’ll issue a COI to your venue or property manager and follow local safety thresholds. Ask us about power and layout for specific sites.